1st Class Moving and Storage since 1995
Moving Manager

Business Relocation
Roadmap

Moving your organization with as little downtime as possible.

Moving Your Business

We are experts at planning and executing business relocations for any size organization. Let our experience with thousands of business moves be your guide to a stress-free experience. With 1st Class you will have a dedicated planning professional to work with you every step of the way.

Utilize this checklist to ensure that you have considered all these key factors. It is typical for an office or commercial move to start planning as far as six months prior.

Phase 01

5-6 Months Before Moving

  • Establish a "move committee" of key staff members.

  • Meet with space planners and interior designers.

  • Meet with vendors, such as telecommunication and IT companies, to discuss wiring systems and budget figures.

  • Identify the initial layout of computer facilities.

  • Find out whether there are restrictions on moving days or times at the current and new locations.

  • Request preliminary moving estimates.

Phase 02

3-4 Months Before Moving

  • Meet with the move committee to follow up on the moving plan.

  • Select the telephone system and other telecommunication equipment.

  • Reconcile office design changes.

  • Develop the computer plan and layout at the new location.

Phase 03

2 Months Before Moving

  • Verify telephone system order and installation details.

  • Complete administrative changes such as:

    • Address change procedures
    • Stationery changes
    • Copier service
    • Vending machines
    • New purchases

  • Finalize floor plans and telephone changes.

  • Finalize your choice of a moving company.

Phase 04

1 Month Before Moving

  • Purchase boxes and other packing supplies, bubble wrap, tape, and labels.

  • Notify customers of the new address.

  • Notify vendors and suppliers of the new address.

  • Reserve elevators and loading docks, if required and possible.

  • Schedule equipment removal and re-installation for the day prior to the move.

  • Verify computer system progress.

  • Conduct employee orientation meeting:

    • Security systems
    • New procedures and changes
Phase 05

2-3 Weeks Before Moving

  • Order building and office keys, or hire a rekeying service.

  • Confirm details of the move with the building manager.

  • Request certificate of insurance and any documents needed from your mover for building management.

  • Meet with your moving consultant to confirm floor plans and furniture placement.

  • Finalize phone and computer re-installation.

Phase 06

1 Week Before Moving

  • Have an employee meeting to explain moving and packing procedures. Have your moving consultant present if available.

  • Label all furniture according to plan. Your mover should supply these labels.

  • Tour the new space and double-check furniture and floor plans.

Phase 07

1 Day Before Moving

  • All packing and labeling must be completed today, except for items the mover has agreed to pack.

  • Disassemble and re-assemble all phone equipment.

  • Walk your staff through the new space to identify workstations, offices, and common areas.

  • Post floor plans and label all areas according to the moving plan.

  • Make sure internet service and Wi-Fi are working.

Moving day

Congratulations! You Have Made It!

  • Only moving company employees and move-committee members should be on-site.

  • Install computer systems and equipment such as printers, copiers, fax machines, and servers.

  • Unpack and start working.

  • Make adjustments to furniture and equipment as needed.

The Highest Level of Care

Whether your company is moving across town or across the country, you can count on 1st Class Moving and Storage to provide you with the highest level of care and service.

Get Your Free Moving Quote Today